Browsing: Employee privacy

Hybrid work has created new legal challenges around digital workplace monitoring and employee privacy. Employers must ensure surveillance practices comply with POPIA, the Labour Relations Act and constitutional protections. Transparency, clear policies and fair procedures remain the best safeguards against workplace disputes. Hybrid work has become a permanent feature of South African employment. What began as a temporary response to crisis has matured into a long‑term operational model, and with it comes a new area of legal friction: digital monitoring. Employers are under pressure to maintain productivity and oversight across dispersed teams. Employees are increasingly aware of their privacy rights and expect dignity, fairness and transparency. The law now sits at the centre of this tension, tasked with regulating conduct in a workplace that no longer has fixed physical boundaries. Monitoring in itself is not unlawful. Employers may track performance, verify attendance and secure their systems. But the manner in which monitoring is introduced and applied determines whether it withstands legal scrutiny. POPIA (Protection of Personal Information Act), South Africa’s primary data‑protection law, governs how personal information may be collected, stored, used, shared and monitored - including in the workplace. Further, the Labour Relations Act requires fairness in all disciplinary processes. The Constitution protects dignity in the workplace, and hybrid work doesn’t dilute any of these obligations. Recent matters illustrate how easily these disputes escalate when technology is deployed without proper governance: 1. The “always‑on” webcam An employee noticed her webcam activating at irregular intervals during the day. She then found out that her employer had installed presence‑verification software capable of switching on the camera without her knowledge. The employer argued operational need; the employee argued invasion of privacy. Without prior disclosure and a lawful policy, the employer’s position was indefensible. The technology was not the problem, but the secrecy definitely was. This aligns with the Constitutional Court matter of Bernstein v Bester, where the court confirmed that privacy is not lost simply because one enters a regulated environment. Hybrid workers do not surrender their privacy because they work from home; employers must still justify any intrusion. 2. Keystroke tracking hidden inside an IT update Another dispute arose when an employer pushed out a routine software update described as a performance improvement. Embedded in the update was keystroke logging and activity tracking. Months later, the employer used this data during a performance process. The employee challenged the fairness of the procedure, and rightly so. The information had been collected without consent, without disclosure and without a defined purpose. POPIA’s transparency requirements were breached, and the disciplinary action could not stand. The Labour Court has repeatedly emphasised the importance of procedural fairness in digital‑evidence matters. In NUMSA obo Kwena v Scaw Metals, the court held that evidence obtained through unfair or undisclosed monitoring can undermine the entire disciplinary process. The principle applies equally in hybrid environments: unlawfully obtained digital data cannot be used to justify dismissal. 3. Productivity dashboards used as disciplinary shortcut A third matter involved a hybrid team monitored through digital dashboards measuring email frequency, login times and document activity. When an employee was disciplined solely on dashboard metrics, without context or consultation, the process collapsed. Hybrid work requires nuance. Data may support a performance discussion, but it cannot replace a fair, human‑centred assessment. The CCMA has taken a similar view in several remote‑work disputes, finding that algorithmic or automated metrics cannot stand alone as proof of misconduct or incapacity. The principle is consistent: technology may assist, but it cannot replace a fair process. These examples reflect a broader trend: employers are adopting surveillance tools faster than they are updating their policies. Employees are responding with increasing confidence in asserting their rights. The result is avoidable conflict. Hybrid work is here to stay, and so is monitoring technology. The only sustainable path forward is transparency. Employers must disclose what they monitor, why they monitor it and how the information will be used. Employees must understand their obligations and the boundaries of lawful oversight. When both sides operate within clear, lawful frameworks, the hybrid workplace becomes a functional environment rather than a contested digital space. If you need to consult or have a question on these matters, email ann-suhet@vdm.law or phone 011 394 1606 Ext 105. Questions may also be sent to expert@conviction.co.za Conviction.co.za Get your news on the go. Click here to follow the Conviction WhatsApp channel.

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Browsing: Employee privacy